How we work
Phase I:
Analyzing Your Needs
There are so many different types of businesses, all with unique needs and expectations requiring any one or all of the services we offer. As a first step in our work together, we ask that you fill out a Client Profile form where you tell us about your business, your needs and expectations.
Then, we ask that you set aside approximately 30 minutes, either in person, or on the phone, to review this form with one of our senior staff members.
During this time, we will review the Digits & Decimals™ terms of engagement. If you are in agreement with all of our terms, we will then proceed to with the next step.
Review your company’s current system
Our team will assess the amount of work involved and determine an initial agreed upon fee structure. Together, we will determine how best to set up or refine your basic bookkeeping, financial transaction processing, and filing systems in a way that suits the nature of your business and working style.
Phase II: Fine Tuning our Arrangement
After a few months of working together, we will have a good idea of how many transactions we will be processing so we can provide you with a more accurate estimate of your monthly bookkeeping and other general accounting support services.
For both Phase I & II, we will work on a project basis, as we will not know the extent of the work involved until we are actively engaged in it.
Phase III: Creating an Ongoing Contract (or similar)
At this point you decide whether you want us to continue to take care of your bookkeeping, and/or other general accounting support systems (ie: payroll processing); if so, we sign a contract that states a set fee for ongoing services; otherwise, we will leave you with our final recommendations regarding your bookkeeping and general accounting systems.
How Long Will It Take?
The irony is that it is faster for us to create a whole new system, than to re-organize and/or fine tune an existing business’s financial record processing and storage system.
The estimated amount of time involved is based on our past experience.
New system |
Existing system |
|
|---|---|---|
Time |
3-10 hours |
3-4 months |
Software |
Quickbooks |
Simply Accounting |
The specific amount of time your business will require will depend on
four key factors:
- Nature of your business
- Level of knowledge of bookkeeping and general accounting you’re your staff have.
- Availability of administrator/operations manager/owner
- Digital & Decimals: We ensure that you and your staff can move from your old system to your new one in an efficient and seamless manner
- Willingness to embrace recommended changes
Digital & Decimals: We ensure that you and your staff can move from your old system to your new one in an efficient and seamless manner.
